Choosing an office space to lease in either Tulsa or Oklahoma City is a significant decision that can impact the success and functionality of your business. Whether you’re a startup looking for your first office or an established company in search of a new location, asking the right questions can help you make an informed decision. In this guide, we will explore ten essential questions to ask when choosing an office space to lease, empowering you to find a space that meets your needs and aligns with your business goals.

Location and Accessibility:

Is the office space conveniently located for both employees and clients? Consider proximity to public transportation, major highways, and amenities like restaurants, cafes, and shops. Additionally, assess parking availability and accessibility for individuals with disabilities to ensure that your office is easily accessible to everyone.

Size and Layout:

Does the office space provide enough room for your current and future needs? Evaluate the square footage and layout to ensure it can accommodate your team comfortably. Consider factors such as the number of private offices, meeting rooms, common areas, and the overall flow of the space. It’s essential to strike a balance between an open and collaborative environment and areas for focused work.

Lease Terms and Flexibility:

What are the lease terms and conditions? Understand the length of the lease, renewal options, rent escalation clauses, and the possibility of subleasing or expanding the space if your business grows. Ensure that the lease agreement aligns with your business plans and provides the flexibility you may need in the future. Knowing what kind of flexibility you have can help you find a workspace that best meets your needs. Additionally, if you plan on expanding or downsizing in the future, finding out upfront how accommodating the landlord will be can save you a lot of headaches down the road!

Budget and Hidden Costs:

What is the total cost of leasing the office space? In addition to the base rent, consider additional expenses such as security deposits, utilities, maintenance fees, property taxes, and insurance. Clarify what is included in the lease and ask about any hidden costs or responsibilities you may incur. Ensure that the total cost fits within your budget and doesn’t strain your finances.

Amenities and Services:

What amenities and services are available in the building or complex? Are any cleaning or janitorial services provided in the building? If so, what are they? Consider features such as shared meeting rooms, fitness facilities, parking garages, onsite security, cleaning services, and access to common areas. Assess if these amenities align with your business needs and if they add value for your employees and clients.

Internet and IT Infrastructure:

How are the internet connectivity and IT infrastructure in the office space? Will you have access to reliable Wi-Fi, or will you need to bring in your own equipment? What kind of technical support is available from the landlord if problems arise? Do they offer any special discounts for technology services that are otherwise not included in the rent? A reliable and fast internet connection is crucial for the smooth operation of any business. Inquire about the available internet service providers, bandwidth availability, and any restrictions or limitations. Assess if the building has sufficient IT infrastructure to support your specific technology requirements.

Scalability and Growth Potential:

Will the office space accommodate your future growth plans? How easy is it for you to expand or downscale your office space in response to changes in demand? Will the landlord be willing to accommodate any expansions or the addition of new services onsite? Are there any zoning regulations that could limit your company’s future growth in this particular area? Evaluate if the space can quickly scale up as your business expands. Inquire about the possibility of adding or removing private offices, expanding or reconfiguring common areas, and if the landlord is open to modifications that align with your long-term needs.

Security and Safety:

What security measures are in place to protect your business and employees? Inquire about building security systems, such as access controls, surveillance cameras, and security personnel. Additionally, assess safety features such as fire detection and suppression systems, emergency exits, and backup power generators. Ensuring the safety and security of your office space is paramount to protecting your business.

Surrounding Businesses and Community:

What is the nature of the surrounding businesses and community? is it a friendly environment conducive to productivity? Does the location feel safe, welcoming, and inviting? Are there restaurants and other places nearby for employees or clients to enjoy during their visit? Consider if the neighborhood aligns with your brand image and if it attracts your target demographic. Research the nearby businesses, amenities, and offerings to assess if the location will enhance your business’s visibility and growth opportunities. Additionally, evaluate the potential for collaboration or synergy with nearby companies.

Lease Agreement and Legal Considerations:

What are the terms and conditions stated in the lease agreement? Consult with a real estate attorney to review the lease agreement thoroughly. Ensure your rights, responsibilities, and obligations are clearly spelled out and that there are no surprises or unfavorable clauses. A legal professional can guide you through the negotiation process and ensure that your interests are protected.

Choosing the right office space to lease requires careful consideration and asking the right questions. From location and accessibility to lease terms and legal concerns, the answers to these questions will help you make an informed decision that aligns with your business needs and goals. You can find an office space that fosters productivity, growth, and success for your business by being thorough in your evaluation process and seeking professional guidance when necessary.

If you’re looking for a reliable and affordable office space to lease, look no further than Daniels Greer Properties. We offer a wide variety of commercial and industrial properties across the Tulsa area to meet any budget. Our experienced team is dedicated to helping you find a suitable space for your business needs.

For more information about our available office spaces, contact Daniels Greer Real Estate today. Let us help you find the perfect space for your business!

Daniels Greer Real Estate
1202 East 33rd Street, Ste. 300,
Tulsa OK 74105
(918) 740-101520